Onboarding and HR Systems Coordinator - temporary

Responsibilities:

HRIS, Data & Systems Support:

• Carry out high-volume data entry and data maintenance activities in Excel and within the HRIS, ensuring records are complete, up to date and well-structured.
• Use Excel to cleanse, manipulate and validate data (e.g. VLOOKUPs/XLOOKUPs, simple formulas, filters, pivot tables where required).
• Present data in a clear, logical and easy-to-read format for HR colleagues and stakeholders.
• Support ongoing HRIS improvements, including identifying data gaps, inconsistencies and opportunities to streamline system usage.

Process Improvement & Documentation

• Assist with writing, reviewing and updating process maps for HR and L&D processes.
• Map existing HR processes and identify opportunities to systemise and automate steps where possible.
• Support initiatives aimed at reducing manual intervention and improving efficiency across HR activities.
• Ensure documented processes are clear, practical and easy for others to follow.

Team Support

• Carry out new joiner onboarding calls and graduation calls on a rota basis
• Providing induction packs to new joiners and ensuring that hiring managers / heads of office are kept up to date. Support the develop the tech to enable a less administrative process. 
• Provide administrative and coordination support to the HR and L&D teams as required.
• Maintain confidentiality and handle sensitive employee data in line with data protection requirements.

 (LMS – Learning Management System) Support to the learning team:

• Assist with organising the LMS to improve usability and navigation.
• Review learning categorisation to ensure learning is easy for employees to find and relevant to their role.
• Support tagging, naming conventions and content organisation to improve the overall learner experience.
• Work with L&D colleagues to ensure learning pathways and resources are clearly structured and accessible.

• Strong attention to detail with a high level of accuracy when working with data.
• Comfortable working with large volumes of information and repetitive tasks while maintaining accuracy.
• Confidence using Excel for data cleansing and manipulation (including VLOOKUPs/XLOOKUPs and basic formulas).
• Ability to organise, structure and present data in a clear and user-friendly way.
• Strong written communication skills, with the ability to produce clear process documentation.

Skills and behaviours

• Detail-focused & methodical – enjoys working with data and spotting inconsistencies.
• Systems-minded – thinks about how processes can be simplified, automated or improved.
• Organised & structured – able to manage multiple tasks and priorities effectively.
• Problem-solving mindset – identifies issues and suggests practical improvements.
• Collaborative – works well with HR, L&D and wider stakeholders.
• Adaptable – comfortable working in a project-based, fixed-term environment.

• 28 days annual leave (plus public holidays)
• Bonus scheme
• Life Assurance
• Scottish Widows Pension Scheme
• Healthcare cash-plan
• 1/3 gym membership contribution
• Electric vehicle scheme
• Happy People/Perks at Work benefits portal
  
• Cycle to Work scheme
• Flu vaccinations

Is HCR the smart move for you?

HCR suits people who love a challenge and want to work in an environment where careers thrive on the back of hard work and personal merit. Our people enjoy feeling part of something bigger than themselves, and whilst our clients drive our development, it is our people who bring their energy, enthusiasm, and entrepreneurial mindsets together to solve problems and help our clients succeed.

Why HCR people love their jobs

Our people tell us they enjoy working on good quality, interesting matters from a wide variety of our clients, because they get the experience they want to develop their careers. We will give you responsibility early, the mandate to make things happen and we’ll back your good ideas. Our “Passion for People” lives and breathes every day throughout the firm as our peoples’ energy and sense of fun create a warm environment in which to thrive.

What career progression will HCR offer you?

HCR’s growth constantly creates opportunities for people who want to go places and make a difference, your career plan can become part of our growth plan. At HCR you can expect to work with friendly, energetic, ambitious people, who love getting stuck into a client problem, and enjoy celebrating a good outcome. Our people value the sense of community provided by the individual personality of each office and the collegiate approach across all our service and sector teams.

What does HCR believe, achieve and stand for?

As a Times Best Law firm, among the UK Top 60, we provide the full range of services that you would expect to organisations, business leaders and individuals. However, in our mission to give everyone the opportunity to experience a different kind of legal service we take an entrepreneurial approach. We’re flexible and responsive to the needs of our clients, delivering the best outcomes for them. We have more than 800 lawyers and support staff, including more than 150 partners, and have been awarded the Law Society’s Lexcel quality mark in recognition of our compliance and client care standards.

With ten offices in England and Wales our well-established presence stretches from west to east, ensuring clients can access a full-service legal offering no matter where they’re located. We’ve expanded significantly in Birmingham, Cardiff and the Thames Valley, and our merger with Hewitsons resulted in a full service regional hub being established in the heart of the Waterside innovation area centre of Northampton. Our London and Cambridge continue to grow apace.

With solid connections in the communities we work in, and a track record of delivering legal advice to businesses and individuals throughout the areas we base ourselves in, our clients continue to value our approach to providing legal advice, in the way they need, when they need it.

As HCR is an equal opportunities employer, we don’t just accept differences, we celebrate them. We want to attract a diverse and ambitious workforce that reflects all backgrounds and skills to create a workplace that is supportive and inclusive, recognises and nurtures talent, and which works together to achieve the best outcome for our clients. We are privileged to be an armed forces-friendly organisation.

We also want you to achieve your absolute best during the recruitment process.  Please let us know of any changes we can make at any point that will help support your application.  If this opportunity sounds of interest to you, please make an application and submit your CV.